Create a meeting
You can create meetings in various ways in Work2Go.
- Using the QuickAdd Appointment dialog.
- Using the Appointment Details tab.
- Dragging and dropping a message from the inbox to the mini-Calendar.
Click New in the toolbar.
This will open the Appointment Details tab, ready to be filled in.
Subject: Write a short description of the meeting.
Location: Enter where the meeting should be held.
Show as: Select status for the attendees while they are scheduled for the meeting.
Mark as: The detailed information of the meeting won't appear if it's marked as private. But the start and end times, if the meeting is a recurring event and the name of the organiser will be displayed.
Calendar: Select a Calendar for the meeting.
All day event: tick this box if the meeting will last all day.
If not, please fill out the specific start and end times.
Repeat: select if it's a recurring meeting. You can also choose Customize and fill in additional information about the time if needed.
Reminder: choose when attendees will receive a reminder about the meeting.
Attendees: Add attendees, either by entering their email addresses or names from your Address Book. (You can add attendees that's not in your Address Book as well.) Separate by using semicolons if you're adding more than one.
Uncheck Request Responses if you don't want a confirmation response from invited attendees. This is marked by default.
If you uncheck "Send Notification Mail" the attendees won't be informed of any changes made to the meeting.
Type an email message that will be included in the invitation in the box below.
Add links by clicking the globe or the table sign to insert a table.
You can also add attachments by clicking Add Attachment in the toolbar.
Click Save when you're done in the top left corner.
The invitation is now sent out to the attendees. If you invite yourself to a meeting you won't receive an invitation email though, but the meeting will be saved in your Calendar.
The Appointment Details also include some other tabs.
They contain of more advanced tools to use when creating meetings.
Schedule: indicate when each attendee is free or busy.
Find Attendees: tool to search for attendees from your Address Book.
Find Locations: tool to find already registered locations.
Find Resources: tool to find already registered resources.
Read more about confirming a meeting invitation.