Setting up sharing
You can set up sharing on your Mail folders, Address Books, Calendars, Task lists, Documents and folders in your Briefcase. The process to share a folder is as follows. The grantor decides with whom to share the folder and which access privileges the grantee can have, and then send out an invitation. The grantee accepts the invitation and get access to the shared folder. It's also possible to set different privileges per individuals or group.
When you want to share a folder, you either select the top folder or a specific sub folder. If you choose to share the top folder in a hierarchy, will all underlying folders be available as well.
How to share a folder
Right-click the folder you want to share and select Share Folder.
In the dialog box "Share Properties" you choose who you want to share your folder with:
- Internal users or groups: The user or group must have a valid email address in Work2Go. Assign them one of the following roles:
None An option you use to temporarily disable access to a shared folder without canceling the sharing. The folder will still remain in the other person's account, but they won't be able to view its content.
Viewer can read the content, but can't make any changes to it.
Manager has full permission to read and edit the content. They can also create new sub folders, and delete files in the shared folder.
Admin has full permissions to read, edit, add, delete, accept or decline invitations and administrate its content.
- External guests: They can only read the content of the shared folder, but can't make any changes to it. Enter the email address of your guest and set a password for the folder.
- Public: They can only read the content of the shared folder, and don't need a password for it. Hand out the URL that appears in the box below. Right-click it and select Copy link to get hold of the full URL. Anyone who knows about the URL to this folder will be able to see its content. No one can however make any changes to it.
In the "Message" area you choose which type of message to send. This message can be sent to both internal users and external guests.
Click OK when you're done.
NOTE: Keep in mind that if you have chosen Public, you will need to notify about the URL.
Different permissions for different users for the same folder
If you want to share your folder with others and not give them the same access rights, simply enter the settings for each group, one by one, but select different roles. Right-click the folder in question and select Share Folder to fill in the appropriate information. Don't forget to save by clicking OK after each group.
Further reading
Read more about sharing in our manual.
Read more about how you accept an invitation.
